This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2207531

Heritage Community Charter School

1803 E. Ustick Road\ Caldwell, Idaho 83605\ (208) 453-8070 phone (208) 453-8077 fax

K-8 School Registrar Job Description: We are seeking a full time Registrar to join our team for the 2024-2025\ school year!\ \ Job Description:\ The Registrar plays a crucial role in maintaining accurate student records and supporting the administrative\ functions of the school. Youll collaborate with various departments to ensure smooth operations related to\ student enrollment, attendance, and academic progress. At HCCS we value collaboration and teamwork, and\ are seeking an individual who will thrive in a group setting and contribute positively to achieving shared goals.\ The ideal candidate for this role will demonstrate strong interpersonal skills, a cooperative mindset, and a\ commitment to collective success.

Responsibilities:

1. Student Records Management

? Manage registration/enrollment, recommitment, and withdrawal process for all students.

? Ensure all data for students is up to date and accurate in student cumulative files, PowerSchool,

IRIS, and in any other relevant state/district systems.

? Prepare and transmit requests for student records and other official documents related to

student enrollment, transfer, and withdrawal.

? Review student records to ensure information is current, accurate, complete and in compliance

with the state/district regulations and guidelines.

? Prepare and maintain official lottery registration and wait list. Ensure that maximum

enrollment is maintained by offering openings to next prospective applicants on the wait list.

? Lead tours of the school to prospective families and assist with information sessions and other

school driven enrollment efforts.

? Collect and maintain student immunization records. Communicate with parents when

immunizations are out of compliance. Follow IRIS guidelines for submitting annual

immunization reports.

? Consult with teachers and support personnel to create and maintain appropriate class

schedules for students.

? Collaborate with Brown Bus, YMCA, teachers and parents to determine transportation routines

for students.

2. Maintain Student Lunch Accounts

? Process Free and Reduced Lunch applications into the state and schools database.

? Collect lunch payments, update student and staff accounts, and run daily reconciliation reports.

3. Reception/Administrative Duties

? Greet and assist students, parents, staff, and visitors entering the school, directing them to the

appropriate locations or personnel.

? Answer and manage incoming calls, including taking messages, directing calls to appropriate

staff, and providing general information about the school.

? Assist in the coordination and communication of school events, parent-teacher conferences,

and other activities.

4. School Safety / Emergency Response Support:

? Ensure all visitors are checked in with our Guest Management security system and receive a

visitor badge prior to passing through security doors.

? Assist in scheduling, coordinating and executing emergency and evacuation drills.

? Monitor security cameras regularly to ensure overall safety for staff, students, and visitors on

campus.

5. Student Health Support

? Assist in providing basic medical care to students, including taking temperatures, monitoring

symptoms, and administering both prescription and non-prescription medications.

? Administer first aid for minor injuries, cuts, and bruises.

? Update logs and communicate with parents regarding health issues, injuries, or illnesses.

Preferred Skills and Requirements:\ Previous Registrar, experience working in a school office setting, or maintaining client files and data is

desired.

Applicant should possess a minimum of 2 years relevant experience.

Applicant must be able to maintain highest level of confidentiality in all circumstances.

Must be proficient in Microsoft Excel and Word, as well as Google Workspace applications.

Must be a team player with a positive attitude and be able to collaborate with others, while helping to

maintain a pleasant working environment.

Must possess excellent organization, time management, and follow up skills.

Bilingual a plus, but not required.

Reliability, good attendance, and punctuality are crucial in order for operations to run smoothly.

Must have the ability to think proactively, take initiative to identify tasks, and see projects through to

completion.

Must pass a background check.

Complete the application at: http://heritagecommunitychar